Monitoring course progress in V2.0

The new 2018 version of the National Code takes effect this month, and one of the areas of enhancement is in the monitoring of course progress.

Providers are now expected to develop their own course progress policies around identifying, monitoring and supporting students at risk of not meeting course requirements.

To help providers achieve this, the 2.0 version of Mycas includes new course progress monitoring metrics built right into the enrolment search screen. This makes identifying course progress issues both simple and obvious.

Three new metrics

The enrolment search screen includes three brand-new columns designed to help track the progress of each enrolment: Progress (Time), Progress (Units), and Progress Differential. All three include a percentage figure, and a visual graph. By default the Progress Differential column is always visible and the other columns are selectable custom options.

The Progress (Time) column shows how far along each enrolment is based on the number of elapsed academic weeks. As each week passes the graph and percentage figure moves closer to 100%.

The Progress (Units) column shows the number of units successfully completed out of the total number of units included in the course. This provides a view of how many more units the student has to complete by their course end date.

The Progress Differential column shows the difference between these two values, and provides a solid indicator of progression.

Ideally, students that are on track with their course progress should have a difference of around 0% — that is, the percentage of the time completed should roughly correlate with the percentage of units completed.

A student that is not making adequate course progress will have a negative value, and will display as a red bar to the left of the zero line. The larger the bar, the more significant the issue.

Conversely, a student may be running ahead of time. This may be due to the student taking additional classes or receiving credit transfers. These will display as a positive value, with a green bar to the right of the zero line.

Maintaining compliance with course progress requirements

With these new metrics, providers can now clearly express how they meet the course progress requirements in their policy and procedure documents by utilising the values provided by Mycas.

For example, your policy may be to implement an intervention strategy if a student falls behind by 20%. You may determine that a student requires reporting if they fall behind by 30% despite implementing your intervention strategy. You may even use a sliding scale depending on how many weeks the student has left on their CoE.

The figures you’ll use are up to you. Include them in your policy and procedure documents, and you’ll be able to clearly demonstrate how your organisation meets these requirements in a simple to understand, visual way.

Mycas V2.0 will be released in January 2018.